Why Owner Representation Matters for Condominium Associations
Condominium associations face many challenges when undertaking capital improvement projects. Choosing the right partner—Project Manager/Owner Representative—is crucial for success. Our team brings unique expertise that can significantly benefit your community. A dedicated owner representative acts as a trusted advocate, safeguarding your community’s interests and ensuring that projects are completed within budget and to the highest standards. Owner representation provides expert guidance, coordinating various stakeholders and ensuring the smooth execution of all project phases, from planning to completion.
Unique Challenges of Condominium Capital Improvement Projects
- Shared Ownership: Balancing the diverse needs and preferences of board members is a delicate task. The Falcon Group has years of experience in expert negotiation and communication with associations.
- Complex Building Systems: Condo structures are intricate, requiring specialized knowledge of building systems, codes, and regulations—an area in which The Falcon Group has deep expertise.
- Budget Constraints: Condo associations must operate within tight budgets, making it crucial to manage project costs effectively and minimize potential overruns. The Falcon Group has extensive experience working within association budgets.
The Four Phases of Project Management
- Project Planning: The Falcon Group defines the project scope, establishes goals, and creates a detailed plan, including timelines, budgets, and resources.
- Pre-Construction: Implementing the plan, The Falcon Group coordinates with vendors and contractors while managing all project activities.
- Construction: The Falcon Group tracks progress, monitors costs, and addresses any potential issues or delays.
- Closure: The Falcon Group collects and reviews all final close-out documents, releases of liens, and payment applications to complete the project.
Importance of Technical Expertise in Project Planning
- Technical Specifications: The Falcon Group has in-depth knowledge of engineering design, construction, and compliance.
- Material Selection: The Falcon Group reviews material selections and provides recommendations for cost savings while maintaining or improving quality.
- Construction Methodology: The Falcon Group plans efficient and effective construction methods to minimize disruption to residents.
Ensuring Cost Efficiency, Mitigating Risk, and Quality Assurance
- Budget Management: The Falcon Group develops accurate cost estimates and mitigates budget overruns, identifying potential issues early to reduce costly delays or redesigns.
- Risk Assessment: Identifying potential risks, developing mitigation strategies, and implementing contingency plans.
- Schedule Optimization: Coordinating and managing project schedules to keep progress on track while reducing the HOA board’s workload, allowing members to focus on other priorities.
- Quality Assurance: Monitoring construction to ensure all work aligns with approved plans and specifications while collaborating with the Engineer of Record (EOR) to maintain high-quality standards.
Navigating Regulatory Compliance and Building Codes
- Design Collaboration: The Falcon Group works alongside the association and design team to ensure the project meets expectations and design standards.
- Permitting Process: The Falcon Group ensures that all required permits are obtained as mandated by the authorities having jurisdiction.
- Compliance Verification: The Falcon Group collaborates with the design and construction teams to ensure all construction activities adhere to project designs and specifications.
Seamless Coordination Between Building Management, Design Teams, and Contractors
- Vendor Selection: The Falcon Group recommends and works with the association’s preferred and qualified vendors based on experience, reputation, and pricing.
- Contract Negotiation: The Falcon Group assists with negotiating contracts with the association’s legal counsel, vendors, and contractors to ensure fair pricing and clear terms.
- Project Oversight: The Falcon Group monitors the performance of vendors and contractors to ensure quality and adherence to project specifications.
Transparent Communication and HOA Alignment
- Strategic Planning and Accountability: The Falcon Group assists in prioritizing capital improvement projects based on long-term needs, ensuring the HOA’s interests are protected with a focus on safety, functionality, and value.
- Regular Updates: The Falcon Group provides periodic updates to the board, residents, and other stakeholders.
Open Communication: The Falcon Group serves as a central point of contact for the building management team, the association, and the contractors.